How to Switch to Employer Registration Quickly and Correctly

One of the most significant problems in Turkey’s labor market is undeclared employment. For years, people working in household services have often been forced to work without social security. Cleaners, child caregivers, elderly care workers, and those who regularly assist with household tasks frequently cannot access social security rights. This situation harms both workers and the state. To address this, the Easy Employer (Kolay İşverenlik) system was introduced. The Social Security Institution (SGK) has made it much simpler to employ people in household services with social security through this application.

The Easy Employer system was created to reduce the bureaucratic burden on employers and to secure workers’ rights. Under the regular employer model, monthly declarations, payrolls, and complex calculations are required; with Easy Employer, SGK assumes most of these tasks. The employer’s responsibility is limited to applying to the system and making regular payments. As a result, workers gain legal protection and employers avoid criminal sanctions. So, how does one switch to Easy Employer, which steps should be followed, and who is eligible for this system?

What Is Easy Employer?

Easy Employer is a special system implemented by SGK that allows employers to report employees more easily, especially those working in household services. In this system, the employer can:

• Easily register and unregister the employee for insurance,
• Avoid submitting monthly declarations to SGK,
• Have premium calculations performed automatically by SGK,
• Receive only payment information to fulfill.

In other words, Easy Employer is a simplified version of the traditional employer model. It is a practical solution for people who employ cleaners, caregivers, or domestic helpers at home.

Who Can Be an Easy Employer?

Not every employer can join this system. The following criteria apply:

1. Individuals who regularly employ workers for household services.
2. Employers who hire insured workers for more than 10 days per month.
3. Individuals who employ workers for childcare, elderly care, or house cleaning.
4. Those who employ workers on a small scale as private employers.

Large companies, factories, or businesses employing many workers are not eligible. The system is designed primarily for individual employers.

Conditions for Switching to Easy Employer

Those who want to join the Easy Employer system must meet several conditions:

• The employed worker must be assigned to household services.
• The worker’s insurance registration must be completed.
• The employer must submit a written application to SGK.
• The employer must have no outstanding SGK debt, or any debt must be restructured.
• The working days must exceed 10 days per month.

Individuals who meet these conditions can apply for Easy Employer registration.

How to Apply for Easy Employer

To enroll in the Easy Employer system, follow these steps:

1. SGK Application: The employer applies at the local Social Security Center.
2. Form Completion: Fill out the “Easy Employer Request Form,” which includes employer and employee information.
3. ID Documents: Submit copies of the employer’s and employee’s identity documents.
4. Employment Contract: Prepare a written employment contract between the worker and the employer.
5. Evaluation: SGK reviews the application and, if approved, adds the employer to the system.

Applications are generally processed quickly, often on the same day. Once the employer is included in the Easy Employer system, premium declarations begin to be calculated automatically by SGK.

How Are Declarations Handled in Easy Employer?

Under normal employer rules, the employer must submit monthly premium and service declarations to SGK. In Easy Employer, the process works as follows:

• SGK automatically calculates the worker’s premium days and the amount to be paid.
• This information is sent to the employer by SMS or email.
• The employer only makes the payment.
• The worker’s insurance premiums are automatically reflected in SGK’s system.

This greatly reduces the employer’s bureaucratic workload.

Premium Calculation in Easy Employer

In the Easy Employer system, premiums are calculated based on the worker’s salary. Calculations are performed using the gross minimum wage as a reference and communicated to the employer by SGK.

For example:

• The premium rate on the gross minimum wage is applied proportionally.
• If a worker works 30 days in a month, the premium is calculated at the full rate.
• If a worker works 15 days, the premium is reduced by half.

Covered Contributions:

• Disability, old-age and death insurance
• General health insurance
• Unemployment insurance

All these items are combined into a single payment.

Advantages of Easy Employer

The Easy Employer system offers numerous benefits for both employers and employees:

• Reduced bureaucratic processes — the employer only makes payments.
• Premiums are calculated by SGK — reducing the risk of errors.
• Workers become insured — gaining access to health care and retirement benefits.
• Undeclared employment decreases — safeguarding state tax and premium revenues.
• Employers are protected from penalties — avoiding the risk of employing uninsured workers.

Points to Watch in Easy Employer

Although the system is simplified, employers should pay attention to several important points:

• Premium payments must be made on time.
• Employee identity and contact information must be entered correctly.
• Messages and notifications from SGK should be followed regularly.
• An exit notice must be submitted when the worker leaves the job.
• False declarations can lead to penalties for the employer.

Differences Between Easy Employer and Regular Employer

The table illustrates how advantageous the Easy Employer system is, especially for household services.

The Easy Employer system is an important initiative that makes it easier to insure workers in household services in Turkey. With this system, employers can hire workers without dealing with complicated procedures, and employees can secure their health and retirement rights. The application process is straightforward and typically resolved quickly.