Employers obtain a declaration password to submit worker premium documents for their workplace online. With this workplace-specific password, employers report both premium amounts and the number of days for insured employees covered by Social Security (SSK). Before sending these documents, the employer must first open a workplace file. To access the e-SGK system, obtaining an SGK password is required. Under a recent change, the e-SGK application lets employers or their representatives request the password online instead of receiving it in person. By obtaining the SGK workplace password online, employers can more easily access and use the system.
As a result, e-declaration passwords added to a workplace’s registration file at the Social Security Institution suffice for reporting insured employees’ earnings. The e-declaration password and code, automatically generated by SGK, can be viewed by selecting the e-SGK Password section on www.sgk.gov.tr and entering the workplace numbers and passwords to access employees’ insurance start dates and day counts. Information and transactions can be viewed only by the employer or the employer’s representative through the e-Government system. This article, which covers the e-declaration system in detail, answers how to obtain the password and which documents are required.
What Is the E-Declaration Password?
The e-declaration password exists because accrual and service documents must be recorded with SGK. The old, time-consuming method of receiving a password in a sealed envelope in person has been replaced by an online e-declaration password system. Obtaining a password through this user-friendly system is simple. In today’s internet era, almost every procedure can be completed online, and applications for the SGK employer password can now be submitted over the internet. This removes the need to apply to SGK in person. After registering, the required documents must be sent to the SGK unit within seven days.
How to Obtain an E-SGK Password: Step by Step
- To get an e-SGK workplace password online, first complete the e-SGK password application form.
- The password request is submitted together with the required documents and the user agreement.
- After assigning the e-SGK password for the employer or the employer’s representative, go to sgk.gov.tr.
- Open the e-SGK application.
- Click the employer section and select the e-SGK application and the e-SGK password area.
- Click the login section, fill in the T.C. ID number and e-Government password fields on the screen, then click login.
- The screen will display a list of e-declaration passwords for the workplaces registered in the name of the employer or representative.
What Documents Are Required for an E-SGK Password?
Employers need several documents to obtain the e-declaration password required to report employees’ premium days to the relevant SGK unit.
- User password and code application form
- Employer signature circular
- Copy of the ID card of the employer or the representative
- If a representative is obtaining the e-declaration password, a notarized power of attorney
Are a Contract and Application Form Required for E-SGK?
The old documentation requirements remain valid for online e-declaration password applications. After submitting the password request online, application forms and contracts will be sent to SGK. To reach SGK, these documents should be forwarded by mail or courier to the unit responsible for the workplace—personal delivery is no longer required. This change has eased the process for those living in distant provinces. Once the documents are received, you can access the e-SGK password online from the e-SGK other applications section.
What If the E-SGK Password Is Forgotten?
If the employer or their representative forgets the e-declaration password, the e-Government system allows viewing which workplace’s password was forgotten. Under the old system, employers who forgot their e-declaration password had to apply to the SGK unit with the required forms to cancel the old password by petition and obtain a new one. That process has ended; workplace passwords can now be viewed directly in the system, simplifying recovery.
Checking SGK Passwords via e-Government
After obtaining the SGK workplace password, passwords for registered workplaces can be easily viewed using an e-Government password. The e-SGK password query steps are as follows: log in to the e-Government portal and open the Social Security Institution section. Click the e-SGK transactions menu, select the password option, and go to the application. From there, you can log into the application. The workplace code, registration number, workplace password, title, and system password are displayed for all workplaces registered under the employer’s name. If the screen shows a “no record” message instead of these details, it means a password has not been assigned to you yet or the assignment has not been completed. In that case, you can seek help at the Social Security Center.
How to Change the Authorized E-Declaration Representative for a Workplace
If the person for whom the password was issued leaves the job or the authorized representative changes for any reason, the password must be transferred to the new person. To change the workplace password holder, a petition should be submitted to the relevant Social Security Institution unit. The new authorized person must then complete the required forms to register the change and obtain a new SGK workplace password. The newly assigned password can be viewed via the e-Government system.