All employers registered with the Social Security Institution (SGK) who employ insured workers are assigned a separate registration file for each workplace. Each file opened receives a workplace registration number. The SGK workplace registration number consists of 26 digits. Sometimes this number is needed to pay or query premium debts. If the registration number is not known, SGK workplace registration number lookup can be performed online.
What Is the SGK Workplace Number?
The SGK workplace number is the registration number assigned to the files employers must open at the Social Security Institution for insured employees covered under 4A (SSK). Therefore, obtaining an SGK workplace registration number happens automatically after the workplace is linked to social security. This employer registration number consists of 26 digits and functions like an identity number for the workplace. It is required to access social security and insurance services related to the workplace, to register the insurance records of employees, and for many administrative tasks. In some cases, the workplace number can also be used to query the address, provided the full registration number is known and the workplace is recorded in the trade chamber system of the province it belongs to.
How Many Digits Is the Workplace Registration Number?
The Social Security Institution registration number consists of 26 digits. For example, numbers such as 2 1084 02 02 9999999 034 99-05 000 represent a workplace registration number. If there is a subcontractor, the subcontractor sequence continues as 001, 002, and so on. When querying debts or paying premiums, these numbers must be entered without spaces.
What Do the Parts of the SGK Registration Number Mean?
Each segment of the SGK registration number has a distinct meaning. Using the example above, the meaning of each part is as follows:
- 2: Nature code for private sector employers with permanent staff. For official institutions this code starts with 1. For temporary work and construction in the private sector it may start with 4; for public sector it may start with 3.
- 1084: The workplace activity code, also known as the NACE code. The accuracy of the workplace activity code can be verified from the NACE code list.
- 02 02: These codes represent the old and new branch codes.
- 9999999: This 7-digit code is the SGK file number for the workplace. The file is archived with this number. The 7-digit workplace registry number is this code.
- 034: Province code determined according to the vehicle plate code of the province. It indicates the province to which the Social Security Institution office that registered the workplace is affiliated. In the example, the registration is affiliated with Istanbul.
- 99: This code serves as a control number.
- 05: The district code of the Social Security Institution office the workplace is linked to.
- 000: Three zeros indicate the main file. If there are subcontractors, the sequence continues as 001, 002, etc.
How to Query the Workplace Registration Number?
Workplace registration number queries can be made at the Provincial Directorate of the Social Security Institution where the workplace is registered. Additionally, the 26-digit SGK registration number can be looked up online. To query online, visit the trade chamber website for the province where the workplace is registered and click the “Company Information / Registry Records / Search by Registry Number” link to perform a quick search. It is also possible to query the SGK registration number by phone through the Social Security Institution. For example, the relevant telephone number for the Istanbul Chamber of Commerce is 0312 444 0 775.
How to Query SGK Workplace Registration Number via e-Government (e-Devlet)?
To query the workplace registration number via e-Government, e-Bildirge credentials are required. If you have e-Bildirge credentials, you can access employer registration numbers through the Social Security Institution employer system. Those without an e-Bildirge password can obtain it through e-Government. After logging in with the e-Government password, the e-Bildirge password and the registration numbers for all workplaces registered under the person’s name can be viewed. This allows employers to complete SGK workplace registration number lookup easily.
What Is e-Bildirge?
e-Bildirge enables employers to submit insurance premium declarations for their workplaces electronically. The transfer of data into an electronic system provides significant convenience for citizens and employees and allows employers to pay insurance premiums online.
Are All Businesses Required to Use e-Bildirge?
Some workplaces are required to use e-Bildirge. If a business has three or more employees, the Social Security Institution requires the company to use e-Bildirge. Employers with fewer than three employees are not obligated to use e-Bildirge but may choose to do so voluntarily.
How to Obtain e-Bildirge?
There are several steps to start using e-Bildirge. First, an e-Bildirge form must be obtained and completed by the employer or an authorized signatory. The e-Bildirge form cannot be obtained through e-Government. Next, submit the application at the Provincial Social Security Directorate to request a username and password. With those credentials, the user can log into the system.
What Is the SGK Workplace Declaration?
The workplace declaration is the form that must be submitted by a company that will employ an insured worker for the first time. It documents the start of insured employment. Once this declaration is submitted, the employer’s obligations to the SGK commence. The workplace declaration must be filed on the employee’s first day of work; otherwise, the Social Security Institution may impose penalties.
Documents Required with the Workplace Declaration
Certain documents must be submitted together with the workplace declaration. The required documents include the following:
- Proof of address showing the workplace location if it is a permanent establishment,
- If the business is owned by a real person, that person’s signatures; if owned by a legal entity, signatures of the authorized representatives,
- A copy of the employment contract between employer and employee,
- If a legal entity, the Trade Registry Gazette,
- If applicable, the partnership agreement among partners,
- For jobs established for tender purposes, the employment contract or the administration’s letter confirming the tender award,
- In construction, a photocopy of the building permit and, if available, the contract between the landowner and the contractor.
The items listed above are the documents that must accompany the workplace declaration.
How to Query the SGK Workplace Registration Number via the Chamber of Commerce Website?
You can query the SGK workplace registration number through the Chamber of Commerce website. To perform the query, follow these steps:
- Visit the Chamber of Commerce website for the province where the workplace is located.
- Enter the required information about the company whose SGK registration number you want to query and the company’s registry details.
- Click the “Search by Registry Number” button.
- The queried registration number will be displayed on the screen.
By following the steps above, the SGK workplace registration number lookup can be completed via the Chamber of Commerce website.